FAQ: Questions usually asked during registration

How much is the registration fee?

What does my registration fee purchase?

Is there a discount for multiple children in the same family?
Is there a discount for military families?

Are there any scholarships available for those who can't afford the registration fees?

What am I responsible for providing?

How do I know if my child is too young or too old to play?  In what age division would my child play?

According to the age divisions, my child is too young. Can't I register him/her?

My child hasn't played soccer before - can he really join this league with no experience?

Can I request a specific coach?

Can I request that my child be placed on the same team as another player?

What happens if there are more requests for a coach than the maximum number of players allowed on the team?

When will I hear from a coach to know when my child has practice?

Can I get the name and number of my child's coach earlier than the Coach's Meeting?

When are practices held? What days? What time? Where?

Can I request that my child be placed on a team that practices on a specific day?

How many players are on a team?

Are the teams co-ed, or are there all girls teams and all boys teams?

When do you play games? Where do you play games?

The registration includes a section about working service hours. Do I have to work service hours?

How do I register?

When does the season start and end?

What is the cancellation/refund policy?



How much is the registration fee?

Registration for the Fall 2017 season at HSC: Nashville Youth Soccer Association began on May 6, 2017 and continues through July 22, 2017. The total registration fee for all registrations received during Priority Registration is $105. After that date, there is an additional $25 late the fee. Please note: If registering online, the entire registration transaction must be completed by 10:59pm Central time on July 22, 2017 to avoid the late fee.

When registering online, there is an additional processing fee. This fee is established by and charged by the company handling the transaction and not by HSC: NYSA.

 

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What does my registration fee purchase?

The registration fee includes:

  • soccer jersey, shorts, and socks
  • registration and secondary insurance through the Tennessee State Soccer Association
  • a participation medal at the end of the season
  • a 10-week soccer season

Please note: The insurance through the Tennessee State Soccer Association is a secondary medical insurance that covers injuries incurred during an HSC: NYSA practice or game. This insurance pays out after your primary medical insurance has paid and after you have paid a deductible. This insurance is not intended to be a primary medical insurance policy - that is something that each parent should have for their children.

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Is there a discount for multiple children in the same family?
Is there a discount for military families?

At this time we cannot offer discounts for multiple children or for military personnel. The club provides what we believe is the best value in all of Middle Tennessee youth soccer by having the longest season (10 weeks), players get a full uniform of a (jersey, shorts, and socks), and registration and insurance with the Tennessee State Soccer Association.? (When you factor in a couple of weeks of practice before games begin, it works out to less than $10 per player, per week.)? The club has no paid staff (we are completely run by volunteers), and therefore all of the registration fees collected go towards the purchase of uniforms, field?mowing and painting, equipment, upkeep, and other expenses incurred in running the league.

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Are there any scholarships available for those who can't afford the registration fees?

Yes, the Board of Directors provides for a limited number of scholarships each season for those who find themselves in financial difficulties. Applicants must complete the Scholarship Application Form and submit it with the required back-up documentation as proof of financial hardship. The Scholarship Application and accompanying back-up documentation must be received by the Board at least one week prior to the last day of Priority Registration (see above for Priority Registration deadline date). We are unable to accept any scholarship applications after the end of Priority Registration. The Board will verify the information on the Application and make a decision on the request. If approved, the applicant must agree to work at the fields (in areas such as concessions, field clean up, field mowing/maintenance, etc.) a specified number of hours.

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What am I responsible for providing?

You will need to provide the following items for your player(s):

  • soccer cleats (no toe cleat or metal studs - such as what is found on baseball and football cleats)
  • shin guards
  • a soccer ball. Soccer ball size is based on the player's age group:
    /U4-U9 use a size 3 ball
    /U11-U13 use a size 4 ball
    /U15 and up use a size 5 ball

You will also need to provide rides to practices and games. Please remember to bring your child something to drink at each practice and game. The concession stand will be open on Saturdays and will have drinks for sale. And last you will need to provide lots of love and support for your soccer star.

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How do I know what if my child is too young or too old to play?
In what age division would my child would play?

Your child would play in the league which includes his/her birthdate. The age divisions are updated each Fall season - meaning the Spring season uses the same birthday ranges as the most recent Fall season. If for example, your child played in the U5 league in the Fall, regardless of whether your child has had a birthday (and is now no longer "under 5", but 5), he/she would still play in the U5 league in the Spring.

Beginning with the Fall 2017 season, our club will conform to the "Birth Year" age divisions as mandated by US Soccer:
Under 4 (U4) age group birth date range: 1/1/2014 – 7/31/2014
Under 5 (U5) age group birth date range: 1/1/2013 – 12/31/2013
Under 6 (U6) age group birth date range: 1/1/2012 – 12/31/2012
Under 7 (U7) age group birth date range: 1/1/2011 – 12/31/2011
Under 8 (U8) age group birth date range: 1/1/2010 – 12/31/2010
Under 9 (U9) age group birth date range: 1/1/2009 – 12/31/2009
Under 11 (U11) age group birth date range: 1/1/2007 – 12/31/2008
Under 13 (U13) age group birth date range: 1/1/2005 – 12/31/2006
Under 15 (U15) age group birth date range: 1/1/2003 – 12/31/2004
High School (U19) age group birth date range: 1/1/1999 – 12/31/2002
**Players in the U19 age group must be enrolled in high school

We've put together a short video at https://youtu.be/iJTVfDLl3h4 (link opens in a new window) that explains the new method age groups are determined as well as information on a change to some of our age groups being offered beginning Fall 2017.

The Tennessee State Soccer Association permits a child younger than his/her age group to "play up" to the next age group, but does not permit a child older than his/her age group to "play down" to a lower age group.

HSC: NYSA will permit a player to "play up" to the next age group as long as the difference in the ages of the oldest players in the older age group is 1-2 years older than the player. Anything more than 3 years will not be allowed. For example, HSC: NYSA will not allow an 8 year old who should be in U9 to play up to U13.

Please note: The leagues listed above can only be offered when enough players register to support multiple teams within the league. In the event that there are not enough players registered to play in a specific league, the players will be asigned to the next oldest age division.

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According to the age divisions, my child is too young. Can't I register him/her?

The primary reason for the minimum age is for the safety of the child. Because our U4 league will have children playing who have already turned 3 years old before the start of the fall season (and some will turn 4 years old during the spring season), we don't want a 2 year old to be hurt. In most cases, there is also a big difference in the physical size, the abilities, and the maturity of a child who is 2 and that of a child who is 3.5-4 years old. A secondary reason is because most 2 year olds quite honestly cannot understand the concept of a team sport.

That being said however, HSC: NYSA recognizes that not all children are alike. There are some 2 year olds who are much more mature and coordinated than some 4 year olds. NYSA will allow a child who is under the minimum age to be registered only on the condition that one of that child's parents agrees to coach his/her team.

Please don't let the thought of coaching your young child scare you away. Many of the coaches in the U4 age group don't have a vast soccer experience. However, they realize that one doesn't need soccer or coaching experience to encourage children to do their best. Yes, one must understand the basic rules, but you will quickly learned that at the U4 level, the basic rules are to kick the ball into the goal, no pushing, and don’t pick the ball up with your hands. If you are willing to serve the children of HSC: NYSA, then please agree to coach your child's team. Please take a look at our Coaches Handbook (http://www.nysa-soccer.org/resources.htm). It will give you an idea of what to expect during the season as well as coaching games to play with the team to teach basic skills.

If you decide that you or your child's other parent will coach the team, you'll need to register via the paper form since the online system won't permit an underage player to be registered. You may either mail it into HSC: NYSA or bring it to one of our on-site registration events we'll hold. At the bottom of page 1 of the form, there is a place to indicate that you'd like to volunteer to coach.

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My child hasn't played soccer before - can he really join this league with no experience?

Yes! As a recreational soccer league (as opposed to a "select" league or "travel" league), players may register regardless of whether they have played soccer before or not.  Every season - and literally in every age group - we have children register who have never played before.  It's HSC: NYSA's mission to provide a safe place where children can be exposed to the game of soccer and to teach them the game.

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Can I request a specific coach?

Yes you may, however the club cannot and does not guarantee all requests for a coach will be honored. We will try to honor all coach requests received during Priority Registration, however sometimes it is not possible. If we are unable to honor a request, the player will be placed on another team. Please note that NYSA is unable to respond to each coach/team request to inform the parent if the request can be granted.

There is a place on the registration form for requesting a specific coach or team - write the name of the coach there. If you're registering online, please enter your request in the Player's Comment field.

Coach requests on registrations received as "late registrations" (received after the Priority Registration deadline) will not be considered. Please refer to the above date (as well as the date on the registration form) for the registration deadline.

Lastly, once the teams have been created and the rosters are released to coaches, no team change requests will be considered.

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Can I request that my child be placed on the same team as another player?

Yes you may, but the club cannot and does not guarantee all requests will be honored. We will try to honor all player requests received during Priority Registration, however sometimes it is not possible. If we are unable to honor a request, the player will be placed on another team. Please note that HSC: NYSA is unable to respond to each coach/team request to inform the parent if the request can be granted.

There is a place on the registration form for requesting a specific coach or team - write the name of the player that you'd like to request your child be placed with in that space. If you're registering online, please enter your request in the Player's Comment field.

Player requests on registrations received as "late registrations" (received after the Priority Registration deadline) will not be considered. Please refer to the above date (as well as the date on the registration form) for the registration deadline.

Lastly, once the teams have been created and the rosters are released to coaches, no team change requests will be considered.

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What happens if there are more requests for a coach than the maximum number of players allowed on the team?

Sometimes we do have coaches that are very much in demand and there are more requests to be on his/her team than we can place due to roster size restrictions (as dictated by the HSC: NYSA rules). When placing players on teams, we handle requests (received on Early or Priority Registrations only - not for Late Registrations) for a specific coach or team using the placement procedure below:

  1. The first priority for placement goes to the team's returning players from the most recent season.
  2. The second priority is given to players that played on that coach's team in a previous season, but not the most recent (for example, if a player plays baseball in the spring, but plays soccer every fall).
  3. The next priority is returning HSC: NYSA players who are requesting a coach/team change.
  4. The final priority goes to brand new players to HSC: NYSA.
  5. If needed, we use the date and time stamp of the player's registration to determine the order of placement.
  6. HSC: NYSA reserves the right to deny requests if needed to balance teams in terms of the number of players on each team or to balance the number of females on each team.

If we are unable to honor a request, the player will be placed on another team.

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When will I hear from a coach to know when my child has practice?

You should hear from a coach shortly after the Coach's Meeting. If you have not heard from a coach one week after the Coach's Meeting, please contact the league and we will provide you with his/her contact information.

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Can I get the name and number of my child's coach earlier than the Coach's Meeting? I want to ask when they're going to practice.

No. HSC: NYSA does not begin to assign players to teams until after the end of Priority Registration.  In fact, the rosters aren't typically finalized until the night before the coach's meeting. As a result, we cannot provide a coach name or number early.

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When are practices held? What days? What time? Where?

Because HSC: NYSA is an all-volunteer organization, each coach determines the practice day and time for his/her team. HSC: NYSA does not assign practice days and times to teams.

However, HSC: NYSA has found that most teams practice one weeknight evening each week most practices are about an hour in length (depending on the age group - older ages may practice an hour and a half). Per the HSC: NYSA Coach's Code of Conduct, U4, U5, U6, U7, and U9 teams practice only one day per week. Teams in the U13, U15 and U19 divisions may practice 2 times per week, but the total time practicing is not to exceed 3 hours per week.

Most practices start between 5:30pm and 6:30pm on weeknights. NYSA understands that most parents of youth players work, and must get home, pick up their child, and then get to the fields for practice and cannot meet much earlier than 5:30pm. Each season, NYSA asks coaches NOT to practice before 5:30pm on weeknights unless EVERY parent on the team agrees that they can meet for practice at an earlier time.

All teams are to practice at the HSC: NYSA fields at Heartland Park - there are no exceptions.

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Can I request that my child be placed on a team that practices on a specific day? Or, can I request that my child NOT have practice on a specific day?

The club is unable to honor requests such as these. At the time that players are placed on teams, the club does not know when the coaches plan to practice. As a result, we are unable to place players on teams that practice on specific days, or on a team that doesn't practice on a specific night.

HSC: NYSA completely understands the desire to know practice schedules, game schedules, etc. in advance.  Every season, dozens of our families have multiple children playing soccer and other sports.  Much of the time, several Board Members will have three or more players playing - so we are very sympathetic to this question.

If a child is placed on a team that practices on a night that the family has a solid conflict, HSC: NYSA may attempt to move the player to another team - but only if space allows.  If we cannot move the player to a team that practices on another night, the family may request a refund per the club refund policy.

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How many players are on a team?

The depends on the age of the team - the older the players are, the more players are on the team. For example, on the U4 teams, there are only 6 players per team and the U15 teams have 16 players per team. Please see our page containing the modified FIFA rules at http://www.nysa-soccer.org/rules.htm and click on the specific league you're interested - the document lists the maximum number of players.

For the U4, U5, U6, U7, and U9 age groups, the number of players on a team is limited so that every players is guaranteed the opportunity to play half of each game. For example, in U4 there are six players assigned to a team so that while three players are on the field, the other three are resting. In these younger age groups, substitutions are only made at the quarter breaks unless there's an injury. In the older age groups, coaches may substitute players more often, but will be careful to be sure that players get the opportunity to play at least half of each game.

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Are the teams co-ed, or are there all girls teams and all boys teams?

The entire league is a co-ed league. We make a very strong effort to make sure that all teams are co-oed. However, if we have many more boys than girls register in a given season, we may not be able to place girls on every team.

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When do you play games? Where do you play games?

Games are played every Saturday during the season. Depending on the number of players registered (and the number of teams we have), games are usually scheduled between 9:00am and 4:00pm.

HSC: NYSA is located at the Heartland Soccer Park and that is the location of all games for players in U14 and below. Heartland Park is located off McGavock Pike and Fernbrook Drive. For your convenience, we have a map here to help you find us. In addition, you may click here to obtain driving directions from Google (link opens in a new window). If you have a GPS that you'd like to use, enter 3135 Heartland Drive, Nashville, TN as your destination.

For the High School age division, HSC: NYSA very often partners with other leagues in the area to provide games. Leagues that we have worked with in the past include those in Gallatin, Goodletsville, and White House. When we schedule games with outside leagues, we schedule at least one home (HSC: NYSA) game and one away (other league's fields), so there may be some travel for this age group. Because the High School age group of the various leagues (including HSC: NYSA) often contain a number of the youth referees as players, the games for this age group are generally scheduled for the afternoon. Games are typically scheduled to begin between 12:00 noon and 4:0pm. Occasionally, this age group may also play a small number of games on a weeknight if the home league is one that has lighted fields.

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The registration form includes a section about "Parent Service Hours". Do I *have to* work service hours?

HSC: NYSA is operated by people who volunteer their time and efforts (there are no paid postions on the Board) for the sole purpose of providing a safe and fun recreational soccer environment for our children and the children of our community. Parents assisting the club by working service hours are absolutely essential for the operation of the club.  .  In an effort to keep our registration fees low, we require one parent from each family with a player registered to work at least one 1-hour block of time during the season.    It doesn't matter how old you are to help out: we have had parents bring their 4 year old's to help with field setup, teenagers help in the concession stand or on field cleanup, and even grandparents helping out. There are many areas that you can help - see http://www.nysa-soccer.org/faq-vol_coaches.htm#1 for a description of some of the areas where we could use your help. If you are unable to perform your service hour, or you would prefer to not work the service hour, you may pay an additional fee of $25 (per family) to be exempted.

So that everyone know how serious we are about this, if a family refuses to work service hours in a season, and does not pay the opt-out fee, the club reserves the right to void any coach/team requests that family makes for the next season.

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How do I register?

All registrations must be done online - click here, to be taken to the online registration system. You may also watch the front page of the website for sign up dates and locations where we'll be taking registrations in person (during the final few weeks of Priority Registration).

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When does the season start and end?

The Fall 2017 season will begin with the first games on August 19 and will end on October 21, 2017. Practices may start the week immediately following the Coaches Meeting (to be held on July 29).

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What is the cancellation/refund policy?

All requests for refunds must be in writing (signed by a parent or guardian and either hand-delivered to the Board during in-person registration events or mailed to our mailing address) or by email (sent to info@nysa-soccer.org) and sent from the parent email address used to register the player. Requests for refunds should be mailed to:
HSC: Nashville Youth Soccer Association
P.O. Box 140454
Nashville, Tennessee 37214

When you register online, the processing fee charged by the vendor for the credit card transaction is non-refundable.

If you register your child "late" (after Priority Registration has ended), the late fee is non-refundable. Please refer to the dates and refund amounts below:

Fall 2017 season:

  • Received on/before July 22, 2017: Refund of registration fee paid minus a $25 processing fee
  • Received after July 22, 2017 but on/before August 5, 2017: Registration fee paid minus $50 processing and cancellation fee
    -Unused uniform must also be returned by this date, or no refund will be made
  • Refund requests received after August 5, 2017: No refund

No refunds will be granted to those who break the rules or the policies of NYSA.

Parents may provide self-addressed stamped envelope or pick up their refund check in person during in-person registration events or on Saturdays during regular season (you will be informed via email when the check is ready to be picked up).  If your check is mailed and you do not receive it, there is a $30 stop payment fee for us to issue a second check (and the second check must be picked up in person).

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