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Frequently Asked Questions: Registration

Questions

  How much is the registration fee?
  What does my registration fee purchase?
  Is there a discount for multiple children in the same family?
  Are there any scholarships available for those who can't afford the registration fees?
  What am I responsible for providing?
·  How do I know if my child is too young or too old to play?
   In what age division would my child play?

  According to the age divisions, my child is too young. Can't I register him/her?
  Can I request a specific coach?
  Can I request that my child be placed on the same team as another player?
  What happens if there are more requests for a coach than the maximum number of players allowed on the team?
  When will I hear from a coach to know when my child has practice?
  Can I get the name and number of my child's coach earlier than the Coach's Meeting?
  When do you play games? Where do you play games?
  When are practices held? What days? What time? Where?
·  Can I request that my child be placed on a team that practices on a specific day?
·  How many players are on a team?
·  Are the teams co-ed, or are there all girls teams and all boys teams?
·  The registration form includes a section about volunteering. Do I have to volunteer?
  How do I register?
  When does the season start and end?
  What is the cancellation/refund policy?


Answers
  How much is the registration fee?

Priority Registration for the Spring 2015 season at the Nashville Youth Soccer Association begins on October 1, 2014 and ends on February 21, 2015. The registration fee for all registrations received during Priority Registration is $105. After that date, there is a $25 late the fee bringing the total fees to $130. Please note: If registering online, the entire registration transaction must be completed by 10:59pm Central time on February 21, 2015 to avoid the late fee.

When registering online, there is an additional processing fee for paying by credit card. This fee is established by and charged by the company handling the transaction and not by NYSA.

NOTE: If you mail in a registration form for a player after Priority Registration has ended, NYSA cannot guarantee that we will be able to place the child on a team. (The online registration system should not allow you to register a player if his/her age group is full and closed. In fact, you'll be able to see at a glance if an age group is closed.) If NYSA is unable to place a child on a team, the registration fee will be refunded as detailed in the Cancellation/Refund Policy.

 

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  What does my registration fee purchase?

The registration fee includes:

  • soccer jersey, shorts, and socks
  • registration and secondary insurance through the Tennessee State Soccer Association
  • a participation medal at the end of the season
  • a 10-week soccer season

Please note: The insurance through the Tennessee State Soccer Association is a secondary medical insurance that covers injuries incurred during an NYSA practice or game. This insurance pays out after your primary medical insurance has paid and after you have paid a deductible. This insurance is not intended to be a primary medical insurance policy - that is something that each parent should have for their children.

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  Is there a discount for multiple children in the same family?

No, there is not. NYSA provides the longest season (10 weeks) in all of Middle Tennessee for what we believe is a great price. NYSA has no paid staff, and therefore all of the registration fees collected go towards uniforms, Tennessee State Soccer registrations of players, field upkeep, and expenses incurred in running the league.

 

 


 

 

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  Are there any scholarships available for those who can't afford the registration fees?

Yes, the Board of Directors provides for a limited number of scholarships each season for those who find themselves in financial difficulties. Applicants must complete the Scholarship Application Form and submit it with the required back-up documentation as proof of financial hardship. The Scholarship Application and accompanying back-up documentation must be received by the Board at least one week prior to the last day of Priority Registration (see above for Priority Registration deadline date). We are unable to accept any scholarship applications after the end of Priority Registration. The Board will verify the information on the Application and make a decision on the request. If approved, the applicant must agree to work at the fields (in areas such as concessions, field clean up, field mowing/maintenance, etc.) a specified number of hours.


 

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  What am I responsible for providing?

You will need to provide the following items for your player(s):

  • soccer cleats (no toe cleat or metal studs - such as what is found on baseball and football cleats)
  • shin guards
  • a soccer ball. Soccer ball size is based on the player's age group:
    U4-U8 use a size 3 ball
    U10-U12 use a size 4 ball
    U14 and up use a size 5 ball

You will also need to provide rides to practices and games. Please remember to bring your child something to drink at each practice and game. The concession stand will be open on Saturdays and will have drinks for sale. And last you will need to provide lots of love and support for your soccer star.


 

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   How do I know what if my child is too young or too old to play? In what age division would
my child would play?

The age divisions listed on the Registration form are as follows:
League Birthday ranges
Under 4 (U4) 08/01/10– 07/31/11
Under 5 (U5) 08/01/09– 07/31/10
Under 6 (U6) 08/01/08– 07/31/09
Under 7 (U7) 08/01/07 - 07/31/08
Under 8 (U8) 08/01/06– 07/31/07
Under 10 (U10) 08/01/04– 07/31/06
Under 12 (U12) 08/01/02 - 07/31/04
Under 14 (U14) 08/01/00 - 07/31/02
High School (U19)
*for high school students ONLY*
08/01/95– 07/31/00

Your child would play in the league which includes his/her birthdate. The age divisions are updated each Fall season - meaning the Spring season uses the same birthday ranges as the most recent Fall season. If for example, your child played in the U5 league in the Fall, regardless of whether your child has had a birthday (and is now no longer "under 5", but 5), he/she would still play in the U5 league in the Spring.

The Tennessee State Soccer Association permits a child younger than his/her age group to "play up" to the next age group, but does not permit a child older than his/her age group to "play down" to a lower age group.

NYSA will permit a player to "play up" to the next age group as long as the difference in the ages of the oldest players in the older age group is 1-2 years older than the player. Anything more than 2 years will not be allowed. For example, NYSA will not allow an 8 year old who should be in U10 to play up to U12, a 10 year old who should be in U12 to play up to U14, or a 12 year old who should be in U14 to play up to U19.

Please note: The leagues listed above can only be offered when enough players register to support multiple teams within the league. In the event that there are not enough players registered to play in a specific league, the players will be asigned to the next oldest age division.

 

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  According to the age divisions, my child is too young. Can't I register him/her?

The primary reason for the minimum age is for the safety of the child. Because our U4 league will have children playing who turn 4 years old sometime during the fall or spring season, we don't want a 2 year old or (in the case of the spring season) a "young" 3 year old to be hurt. In most cases, there is also a big difference in the physical size, the abilities, and the maturity of a child who is 2.5 or just turned 3 and that of a child who is 4 or 4.5 years old. A secondary reason is because most 2 year olds and "young" three year olds quite honestly cannot understand the concept of a team sport.

That being said however, NYSA recognizes that not all children are alike. There are some young 3 year olds who are much more mature and coordinated than some 4 year olds. NYSA will allow a child who is under the minimum age to be registered only on the condition that one of that child's parents agrees to coach his/her team.

Please don't let the thought of coaching your young child scare you away. Many of the coaches in the U4 age group don't have a vast soccer experience. However, they realize that one doesn't need soccer or coaching experience to encourage children to do their best. Yes, one must understand the basic rules, but you will quickly learned that at the U4 level, the basic rules are to kick the ball into the goal, no pushing, and don’t pick the ball up with your hands. If you are willing to serve the children of NYSA, then please agree to coach your child's team. Please take a look at our Coaches Handbook (http://www.nysa-soccer.org/resources.htm). It will give you an idea of what to expect during the season as well as coaching games to play with the team to teach basic skills.

If you decide that you or your child's other parent will coach the team, you'll need to register via the paper form since the online system won't permit an underage player to be registered. You may either mail it into NYSA or bring it to one of our on-site registration events we'll hold. On page 2 of the form, there is a place to indicate that you'd like to volunteer to coach.

 

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  Can I request a specific coach?

Yes you may, however NYSA cannot and does not guarantee all requests for a coach will be honored. We will try to honor all coach requests received during Priority Registration, however sometimes it is not possible. If we are unable to honor a request, the player will be placed on another team. Please note that NYSA is unable to respond to each coach/team request to inform the parent if the request can be granted.

There is a place on the registration form for requesting a specific coach or team - write the name of the coach there. If you're registering online, please enter your request in the Player's Comment field.

Coach requests on registrations received as "late registrations" (received after the Priority Registration deadline) will not be considered. Please refer to the above date (as well as the date on the NYSA registration form) for the registration deadline.

Lastly, once the teams have been created and the rosters are released to coaches, no team change requests will be considered.

 

 

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  Can I request that my child be placed on the same team as another player?

Yes you may, but again. NYSA cannot and does not guarantee all requests will be honored. We will try to honor all player requests received during Priority Registration, however sometimes it is not possible. If we are unable to honor a request, the player will be placed on another team. Please note that NYSA is unable to respond to each coach/team request to inform the parent if the request can be granted.

There is a place on the registration form for requesting a specific coach or team - write the name of the player that you'd like to request your child be placed with in that space. If you're registering online, please enter your request in the Player's Comment field.

Player requests on registrations received as "late registrations" (received after the Priority Registration deadline) will not be considered. Please refer to the above date (as well as the date on the NYSA registration form) for the registration deadline.

Lastly, once the teams have been created and the rosters are released to coaches, no team change requests will be considered.

 

 

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  What happens if there are more requests for a coach than the maximum number of players allowed on the team?

Sometimes we do have coaches that are very much in demand and there are more requests to be on his/her team than we can place due to roster size restrictions (as dictated by the NYSA rules). When placing players on teams, we handle requests for a specific coach or team using the placement procedure below:

  • The first priority for placement goes to the team's returning players from the most recent season.
  • The second priority is given to players that played on that coach's team in a previous season, but not the most recent (for example, if a player plays baseball in the spring, but plays soccer every fall).
  • The next priority is returning NYSA players who are requesting a coach/team change.
  • The final priority goes to brand new players to NYSA.
  • If needed, we use the date and time stamp of the player's registration to determine the order of placement.
  • NYSA reserves the right to deny requests if needed to balance teams in terms of the number of players on each team or to balance the number of females on each team.

If we are unable to honor a request, the player will be placed on another team.

 

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  When will I hear from a coach to know when my child has practice?

You should hear from a coach shortly after the Coach's Meeting. If you have not heard from a coach one week after the Coach's Meeting, please contact the league and we will provide you with his/her contact information.

 

 

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  Can I get the name and number of my child's coach earlier than the Coach's Meeting? I want to ask when they're going to practice.

No. NYSA does not begin to assign players to teams until after the end of Priority Registration.  In fact, the rosters aren't typically finalized until the night before the coach's meeting. As a result, we cannot provide a coach name or number early.

 

 

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  When do you play games? Where do you play games?

Games are played every Saturday during the season. Depending on the number of players registered (and the number of teams we have), games are usually scheduled between 9:00am and 4:00pm.

NYSA is located at the Heartland Soccer Park and that is the location of all games for players in U15 and below. The Heartland Soccer fields are located off McGavock Pike and Fernbrook Drive. For your convenience, we have a map here to help you find us. In addition, you may click here to obtain driving directions from Google (link opens in a new window). If you have a GPS that you'd like to use, enter 3135 Heartland Drive, Nashville, TN as your destination.

For the High School age division, NYSA very often partners with other leagues in the area to provide games. Leagues that we have worked with in the past include those in Gallatin, Goodletsville, and White House. When we schedule games with outside leagues, we schedule at least one home (NYSA) game and one away (other league's fields), so there may be some travel for this age group. Because the High School age group of the various leagues (including NYSA) often contain a number of the youth referees as players, the games for this age group are generally scheduled for the afternoon. Games are typically scheduled to begin between 12:00 noon and 4:0pm. Occasionally, this age group may also play a small number of games on a weeknight if the home league is one that has lighted fields.

 

 

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  When are practices held? What days? What time? Where?

Because NYSA is an all-volunteer organization, each coach determines the practice day and time for his/her team. NYSA does not assign practice days and times to teams.

However, NYSA has found that most teams practice one weeknight evening each week most practices are about an hour in length (depending on the age group - older ages may practice an hour and a half). Per the NYSA Coach's Code of Conduct, U4, U5, U6, U7, and U8 teams practice only one day per week. Teams in the U12, U14 and U19 divisions may practice 2 times per week, but the total time practicing is not to exceed 3 hours per week.

Most practices start between 5:30pm and 6:30pm on weeknights. NYSA understands that most parents of youth players work, and must get home, pick up their child, and then get to the fields for practice and cannot meet much earlier than 5:30pm. Each season, NYSA asks coaches NOT to practice before 5:30pm on weeknights unless EVERY parent on the team agrees that they can meet for practice at an earlier time.

All teams are to practice at the NYSA fields - there are no exceptions.

 

 

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  Can I request that my child be placed on a team that practices on a specific day?

Unfortunately, no - since NYSA does not know at the time a child is placed on a team when the coach will have practice, we are unable to place children on teams that practice on specific days.

NYSA completely understands the desire to know practice schedules, game schedules, etc. in advance.  Every season, dozens of NYSA families have multiple children playing soccer and other sports.  Much of the time, several Board Members will have three or more players playing - so we are very sympathetic to this question.


 

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·  How many players are on a team?

The depends on the age of the team - the older the players are, the more players are on the team. For example, on the U4 teams, there are only 6 players per team and the U14 teams have 16 players per team. Please see our page containing the modified FIFA rules at http://www.nysa-soccer.org/rules.htm and click on the specific league you're interested - the document lists the maximum number of players.

For the U4, U5, U6, U7, and U8 age groups, the number of players on a team is limited so that every players is guaranteed the opportunity to play half of each game. For example, in U4 there are six players assigned to a team so that while three players are on the field, the other three are resting. In these younger age groups, substitutions are only made at the quarter breaks. In the older age groups, coaches may substitute players more often, but will be careful to be sure that players get the opportunity to play at least half of each game.

 

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·  Are the teams co-ed, or are there all girls teams and all boys teams?

The entire league is a co-ed league. We make a very strong effort to make sure that all teams are co-oed. However, if we have many more boys than girls register in a given season, we may not be able to place girls on every team.

 


 

 

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  The registration form includes a section about volunteering. Do I *have to* volunteer?

No, NYSA does not require parents and/or guardians to volunteer - but we respectfully ask that you DO volunteer at least one hour during the season for something.

Because NYSA is an all-volunteer organization (there are no paid positions on the Board), volunteers are absolutely vital to the success and growth of NYSA. It also doesn't matter how old you are: we have volunteers as young as seven years old as well as grandparents helping out on game days. There are many areas that you can help - see http://www.nysa-soccer.org/faq-vol_coaches.htm#1 for a description of some of the areas where we could use your help.

 

 

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  How do I register?

You may register online by clicking here, or you may download the PDF Registration form (link for the form is on the front page of the NYSA web site during registration) to be filled out and mailed to NYSA with your payment. You can also watch the website for sign up dates and locations that will take place in the final few weeks prior to the end of Priority Registration.

 

 

 

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  When does the season start and end?

The Fall 2014 season will begin with the first games on August 23 and end on October 25, 2014.

The Spring 2015 season will begin with the first games on March 21 and end on May 23, 2015.

 

 

 

 

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  What is the cancellation/refund policy?

All requests for refunds must be in writing, signed by a parent or guardian, and either hand-delivered to the Board or mailed to our mailing address. E-mailed requests are not acceptable. Requests for refunds should be mailed to:
Nashville Youth Soccer Association
P.O. Box 140454
Nashville, Tennessee 37214

Refund requests received on or before the last day of Priority Registration are refunded in full. If you register your child "late" (after Priority Registration has ended), the late fee is non-refundable. Please refer to the dates and refund amounts below:

Fall 2014 season:

  • Refund requests received on or before July 26, 2014: Full refund
  • Refund requests received after July 26, 2014 but on or before August 9, 2014: $25 cancellation fee
    -Unused uniform must also be returned by this date, or no refund will be made
  • Refund requests received after August 9, 2014: No refund

Spring 2015 season:

  • Refund requests received on or before February 21, 2015: Full refund
  • Refund requests received after February 21, 2015 but on or before March 7, 2015: $25 cancellation fee
    -Unused uniform must also be returned by this date, or no refund will be made
  • Refund requests received after March 7, 2015: No refund

If you register online, the processing fee charged by the vendor for the credit card transaction is non-refundable.

No refunds will be granted to those who break the rules or the policies of NYSA.

If you register your child late, and NYSA is unable to place your child on a team, NYSA will issue you a refund for the fees paid (minus the non-refundable late fee).

Refunds are usually processed within a few weeks after the season begins.

 


 


 

 

 

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