How much is the registration fee?
Registration for the Fall 2019 season will begin in May and continue through July 27, 2019. The total registration fee for all registrations received during Priority Registration is $110. After that date, there is an additional $25 late fee, bringing the total to $135.
Please note: the entire registration transaction must be completed by 10:59pm Central time on July 27, 2019 to avoid the late fee. After July 27, Late Registration will continue - but only until age groups fill and close.
What does my registration fee purchase?
The registration fee includes:
- soccer jersey, shorts, and socks
- registration and secondary insurance through the Tennessee State Soccer Association
- a participation medal at the end of the season
- 10 weeks of soccer games in the season
Please note: The insurance through the Tennessee State Soccer Association is a secondary medical insurance that covers injuries incurred during an HSC: NYSA practice or game. This insurance pays out after your primary medical insurance has paid and after you have paid a deductible. This insurance is not intended to be a primary medical insurance policy - that is something that each parent should have for their children.
At this time we cannot offer discounts for multiple children or for military personnel. The club provides what we believe is the best value in all of Middle Tennessee youth soccer by having the longest season (10 weeks), players get a full uniform of a (jersey, shorts, and socks), and registration and insurance with the Tennessee State Soccer Association.? (When you factor in a couple of weeks of practice before games begin, it works out to less than $10 per player, per week.)? The club has no paid staff (we are completely run by volunteers), and therefore all of the registration fees collected go towards the purchase of uniforms, field?mowing and painting, equipment, upkeep, and other expenses incurred in running the league.
Yes, the Board of Directors provides for a limited number of scholarships each season for those who find themselves in financial difficulties. Applicants must complete the Scholarship Application Form and submit it with the required back-up documentation as proof of financial hardship. The Scholarship Application and accompanying back-up documentation must be received by the Board at least one week prior to the last day of Priority Registration (see above for Priority Registration deadline date). We are unable to accept any scholarship applications after the end of Priority Registration. The Board will verify the information on the Application and make a decision on the request. If approved, the applicant must agree to work at the fields (in areas such as concessions, field clean up, field mowing/maintenance, etc.) a specified number of hours.
You will need to provide the following items for your player(s):
- soccer cleats (NO toe cleats - such as what is found on baseball and football cleats and NO metal studs)
- shin guards
- a soccer ball. Soccer ball size is based
on the player's age group:
U4-U9 use a size 3 ball
U11-U13 use a size 4 ball
U15 and up use a size 5 ball
You will also need to provide rides to practices and games. Please remember to bring your child something to drink at each practice and game. The concession stand will be open on Saturdays and will have drinks for sale. And lastly you will need to provide lots of love and support for your soccer star.
Your child would play in the league which includes his/her birthdate. The age divisions are updated each Fall season - meaning the Spring season uses the same birthday ranges as the most recent Fall season. If for example, your child played in the U5 league in the Fall, regardless of whether your child has had a birthday (and is now no longer "under 5", but 5), he/she would still play in the U5 league in the Spring.
Beginning with the Fall 2017 season, our club has conformed to the "Birth Year" age divisions as mandated by US Soccer.
The following age groups apply to the Fall 2019 season:
Under 4 (U4) age group birth date range: 1/1/2016 – 07/31/2016
Under 5 (U5) age group birth date range: 1/1/2015 – 12/31/2015
Under 6 (U6) age group birth date range: 1/1/2014 – 12/31/2014
Under 7 (U7) age group birth date range: 1/1/2013 – 12/31/2013
Under 8 (U8) age group birth date range: 1/1/2012 – 12/31/2012
Under 9 (U9) age group birth date range: 1/1/2011 – 12/31/2011
Under 11 (U11) age group birth date range: 1/1/2009 – 12/31/2010
Under 13 (U13) age group birth date range: 1/1/2007 – 12/31/2008
Under 15 (U15) age group birth date range: 1/1/2005 – 12/31/2006
High School (U19) age group birth date range: 1/1/2001 – 12/31/2004
**Players in the U19 age group must be currently enrolled in high school
The Tennessee State Soccer Association permits a child younger than his/her age group to "play up" to the next age group, but does not permit a child older than his/her age group to "play down" to a lower age group.
The club will permit a player to "play up" to the next age group as long as the difference in the ages of the oldest players in the older age group is 1-2 years older than the player. Anything more than 3 years will not be allowed. For example, we will not allow an 8 year old who should be in U9 to play up to U13.
Please note: The leagues listed above can only be offered when enough players register to support multiple teams within the league. In the event that there are not enough players registered to play in a specific league, the players will be asigned to the next oldest age division.
The primary reason for the minimum age is for the safety of the child. Because our U4 league will have children playing who have already turned 3 years old before the start of the fall season (and some will turn 4 years old during the spring season), we don't want a 2 year old to be hurt. In most cases, there is also a big difference in the physical size, the abilities, and the maturity of a child who is 2 and that of a child who is 3.5-4 years old. A secondary reason is because most 2 year olds quite honestly cannot understand the concept of a team sport.
That being said however, HSC: NYSA recognizes that not all children are alike. There are some 2 year olds who are much more mature and coordinated than some 4 year olds. NYSA will allow a child who is under the minimum age to be registered only on the condition that one of that child's parents agrees to coach his/her team.
Please don't let the thought of coaching your young child scare you away. Many of the coaches in the U4 age group don't have a vast soccer experience. However, they realize that one doesn't need soccer or coaching experience to encourage children to do their best. Yes, one must understand the basic rules, but you will quickly learned that at the U4 level, the basic rules are to kick the ball into the goal, no pushing, and don’t pick the ball up with your hands. If you are willing to serve the children of HSC: NYSA, then please agree to coach your child's team. Please take a look at our Coaches Handbook (http://www.nysa-soccer.org/resources.htm). It will give you an idea of what to expect during the season as well as coaching games to play with the team to teach basic skills.
If you decide that one of the child's parents will coach the team, please contact us at firstname.lastname@example.org because the online system won't permit an underage player to be registered. We'll get you the directions for getting your child registered.
Yes! As a recreational soccer league (as opposed to a "select" league or "travel" league), players may register regardless of whether they have played soccer before or not. Every season - and literally in every age group - we have children register who have never played before. It's HSC: NYSA's mission to provide a safe place where children can be exposed to the game of soccer and to teach them the game.
Yes you may, however the club cannot and does not guarantee all requests for a coach will be honored. We will try to honor all coach requests received during Priority Registration, however sometimes it is not possible. If we are unable to honor a request, the player will be placed on another team. Please note that NYSA is unable to respond to each coach/team request to inform the parent if the request can be granted.
There is a field in the registration module for requesting a specific coach or team - enter the name of the coach there. If you're registering online, please enter your request in the Player's Comment field.
Coach requests on registrations received as "late registrations" (received after the Priority Registration deadline) will not be considered. Please refer to the above date for the registration deadline.
Lastly, once the teams have been created and the rosters are released to coaches, no team change requests will be considered.
Yes you may, but the club cannot and does not guarantee all requests will be honored. We will try to honor all player requests received during Priority Registration, however sometimes it is not possible. If we are unable to honor a request, the player will be placed on another team. Please note that HSC: NYSA is unable to respond to each coach/team request to inform the parent if the request can be granted.
There is a field in the registration module for requesting a specific coach or team - write the name of the player that you'd like to request your child be placed with in that space. If you're registering online, please enter your request in the Player's Comment field.
Player requests on registrations received as "late registrations" (received after the Priority Registration deadline) will not be considered. Please refer to the above date for the registration deadline.
Lastly, once the teams have been created and the rosters are released to coaches, no team change requests will be considered.
Sometimes we do have coaches that are very much in demand and there are more requests to be on his/her team than we can place due to roster size restrictions (as dictated by the HSC: NYSA rules). When placing players on teams, we handle requests (received on Early or Priority Registrations only - not for Late Registrations) for a specific coach or team using the placement procedure below:
- The first priority for placement goes to the team's returning players from the most recent season.
- The second priority is given to players that played on that coach's team in a previous season, but not the most recent (for example, if a player plays baseball in the spring, but plays soccer every fall).
- The next priority is returning HSC: NYSA players who are requesting a coach/team change.
- The final priority goes to brand new players to HSC: NYSA.
- If needed, we use the date and time stamp of the player's registration to determine the order of placement.
- HSC: NYSA reserves the right to deny requests if needed to balance teams in terms of the number of players on each team or to balance the number of females on each team.
If we are unable to honor a request, the player will be placed on another team.
You should hear from a coach shortly after the Coach's Meeting. If you have not heard from a coach one week after the Coach's Meeting, please contact the league and we will provide you with his/her contact information.
No. HSC: NYSA does not begin to assign players to teams until after the end of Priority Registration. In fact, the rosters aren't typically finalized until the night before the coach's meeting. As a result, we cannot provide a coach name or number early.
Because HSC: NYSA is an all-volunteer organization, each coach determines the practice day and time for his/her team. HSC: NYSA does not assign practice days and times to teams.
However, HSC: NYSA has found that most teams practice one weeknight evening each week most practices are about an hour in length (depending on the age group - older ages may practice an hour and a half). Per the HSC: NYSA Coach's Code of Conduct, U4, U5, U6, U7, U8, and U9 teams practice only one day per week. Teams in the U11, U13, U15 and U19 divisions may practice 2 times per week, but the total time practicing is not to exceed 3 hours per week.
Most practices start between 5:30pm and 6:30pm on weeknights. NYSA understands that most parents of youth players work, and must get home, pick up their child, and then get to the fields for practice and cannot meet much earlier than 5:30pm. At each coaches meeting, the club instructs all coaches NOT to practice before 5:30pm on weeknights unless EVERY parent on the team agrees that they can meet for practice at an earlier time.
All teams are to practice at the HSC: NYSA fields at Heartland Park - there are no exceptions.
No, the club is unable to honor requests such as these. At the time that players are placed on teams, the club does not know when the coaches plan to practice. As a result, we are unable to place players on teams that practice on specific days, or on a team that doesn't practice on a specific night.
HSC: NYSA completely understands the desire to know practice schedules, game schedules, etc. in advance. Every season, dozens of our families have multiple children playing soccer and other sports. Much of the time, several Board Members will have three or more players playing - so we are very sympathetic to this question.
If a child is placed on a team that practices on a night that the family has a solid conflict, HSC: NYSA may attempt to move the player to another team - but only if space allows. If we cannot move the player to a team that practices on another night, the family may request a refund per the club refund policy.
The depends on the age of the team - the older the players are, the more players are on the team. For example, on the U4 teams, there are only 6 players per team and the U15 teams have 16 players per team. Please see our page containing the modified FIFA rules at http://www.nysa-soccer.org/rules.htm and click on the specific league you're interested - the document lists the maximum number of players.
For the U4, U5, U6, U7, U8, and U9 age groups, the number of players on a team is limited so that every players is guaranteed the opportunity to play half of each game. For example, in U4 there are six players assigned to a team so that while three players are on the field, the other three are resting. In these younger age groups, substitutions are only made at the quarter breaks unless there's an injury. In the older age groups, coaches may substitute players more often, but will be careful to be sure that players get the opportunity to play at least half of each game.
The entire league is a co-ed league. We make a very strong effort to make sure that all teams are co-oed. However, if we have many more boys than girls register in a given season, we may not be able to place girls on every team.
Games are played every Saturday during the season. Depending on the number of players registered (and the number of teams we have), games are usually scheduled between 9:00am and 4:00pm. Each team will typically play one game per week for the 10-week season. Parents receive the schedule for the entire season about 1-2 weeks before the start of the season.
The club is located at the Heartland Soccer Park and that is the location of all games for players in U15 and below. Heartland Park is located off McGavock Pike and Fernbrook Drive. For your convenience, we have a map here to help you find us. In addition, you may click here to obtain driving directions from Google (link opens in a new window). If you have a GPS that you'd like to use, enter 3135 Heartland Drive, Nashville, TN as your destination.
For the High School age division, the club very often partners with other leagues in the area to provide games. Leagues that we have worked with in the past include those in Gallatin, Goodletsville, Portland, and White House. When we schedule games with outside leagues, we schedule at least one home (HSC: NYSA) game and one away (other league's fields), so there may be some travel for this age group. Because the High School age group of the various leagues (including HSC: NYSA) often contain a number of the youth referees as players, the games for this age group are generally scheduled for the afternoon. Games are typically scheduled to begin between 12:00 noon and 4:0pm. Occasionally, this age group may also play a small number of games on a weeknight if the home league is one that has lighted fields.
Uniforms are distributed to the coaches, who in turn distribute them to the players on their teams. Typically uniforms are not given out to the players until about a week before the first game to allow for late additions to the team.
We do not request uniform sizes of our players. Rather than the club having to maintain a large inventory of uniforms in various sizes and colors (and the large expense that would be), we order uniforms from the vendor as a set for each team. We have to order uniforms approximately 2 months before the start the season and each team receives a sealed package of uniforms from the vendor that contains the number of sets of uniforms that corresponds to the maximum roster size of their age division. Depending on the age division, there may be several sizes in that package. We've been ordering uniforms like this for decades and have a pretty good handle on the sizes needed for each age group. Occasionally we have a child who is very small or very large compared to the majority of children in the age group and we handle those situations on a case-by-case basis if a uniform in the set truly does not fit.
HSC: NYSA is operated by people who volunteer their time and efforts (there are no paid postions on the Board) for the sole purpose of providing a safe and fun recreational soccer environment for our children and the children of our community. Parents assisting the club by working service hours are absolutely essential for the operation of the club. . In an effort to keep our registration fees low, we require one parent from each family with a player registered to work at least one 1-hour block of time during the season. It doesn't matter how old you are to help out: we have had parents bring their 4 year old's to help with field setup, teenagers help in the concession stand or on field cleanup, and even grandparents helping out. There are many areas that you can help - see http://www.nysa-soccer.org/faq-vol_coaches.htm#1 for a description of some of the areas where we could use your help. If you are unable to perform your service hour, or you would prefer to not work the service hour, you may pay an additional fee of $25 (per family) to be exempted.
So that everyone know how serious we are about this, if a family does not complete their service hour, or refuses to do so, and does not pay the opt-out fee, the club reserves the right to void any coach/team requests that family makes for the next season.
All registrations must be done online - click here to be taken to the online registration system. You may also watch the front page of the website for sign up dates and locations where we'll be taking registrations in person (during the final few weeks of Priority Registration).
The Spring 2019 season will begin with the first games on March 30, 2019 and will end on May 25, 2019. Practices may start the week immediately following the Coaches Meeting (to be held on February 23, 2019).
The Fall 2019 season will begin with the first games on August 24, 2019 and will end on October 26, 2019. Practices may start the week immediately following the Coaches Meeting (to be held on July 27, 2019).
All requests for refunds must be in writing (signed by a parent or guardian and either hand-delivered to the Board during in-person registration events or mailed to our mailing address) or by email (sent to email@example.com) and sent from the parent email address used to register the player. Requests for refunds should be mailed to:
HSC: Nashville Youth Soccer Association
P.O. Box 140454
Nashville, Tennessee 37214
When you register online, the processing fee charged by the vendor for the credit card transaction is non-refundable.
If you register your child "late" (after Priority Registration has ended), the late fee is non-refundable. Please refer to the dates and refund amounts below:
Spring 2019 season:
- Received on/before February 16, 2019: Refund of registration fee paid minus a $25 processing fee
- Received after February 16, 2019 but on/before March 2, 2019: Registration fee paid minus $50 processing and cancellation fee
-Unused uniform must also be returned by this date, or no refund will be made
- Refund requests received after March 2, 2019: No refund
Fall 2019 season:
- Received on/before July 27, 2019: Refund of registration fee paid minus a $25 processing fee
- Received after July 27, 2019 but on/before August 10, 2019: Registration fee paid minus $50 processing and cancellation fee
-Unused uniform must also be returned by this date, or no refund will be made
- Refund requests received after August 10, 2019: No refund
No refunds will be granted to those who break the rules or the policies of NYSA.
Parents may provide self-addressed stamped envelope or pick up their refund check in person during in-person registration events or on Saturdays during regular season (you will be informed via email when the check is ready to be picked up). If your check is mailed and you do not receive it, there is a $30 stop payment fee for us to issue a second check (and the second check must be picked up in person).